Senior Accounts Payable Specialist

The Senior Accounts Payable Specialist is responsible for managing the full accounts payable process, ensuring vendor invoices are processed accurately and paid on time. This position works closely with vendors, business partners, and internal finance teams to resolve issues, maintain accurate records, and support month-end and year-end accounting activities. 30-35/hr DOE

Responsibilities

• Review, code, and process invoices in accordance with company policies.
• Ensure invoices are approved and paid within established payment terms.
• Reconcile vendor statements and research discrepancies.
• Respond to vendor inquiries and resolve payment issues in a timely manner.
• Prepare weekly payment runs, including ACH, wire, and check payments.
• Maintain vendor records, including tax documentation and banking information.
• Monitor accounts payable aging and follow up on outstanding items.
• Assist with month-end close activities, including account reconciliations and accruals.
• Support annual audits by providing requested documentation and explanations.
• Process 1099 reporting and ensure compliance with applicable regulations.
• Identify opportunities to improve accounts payable processes and increase efficiency.
• Provide guidance and support to less experienced team members as needed.

Qualifications

• 5+ years of accounts payable experience, preferably in a high-volume environment.
• Strong understanding of accounts payable procedures and accounting principles.
• Experience with ERP systems such as SAP, Oracle, Workday, NetSuite, or similar platforms.
• Proficiency in Microsoft Excel.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and problem-solving skills.
• Associate degree in Accounting, Finance, or related field preferred; equivalent experience considered.

Knowledge, Skills, and Abilities

• Ability to work independently with minimal supervision.
• Strong organizational and time management skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Customer-service mindset when working with vendors and internal stakeholders.
• Commitment to accuracy, compliance, and continuous improvement.